RosterRoyalties
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Accounting

The Accounting section gives you a financial view of your royalty activity — statements, invoices, purchase orders, recoupable cost balances, and payment remittance documents.

RosterRoyalties is a royalty management tool, not full accounting software. It does not maintain a double-entry ledger or connect directly to QuickBooks or Xero. Use the Data Export feature to download your records for use alongside your accounting software.

Overview

The Accounting section covers:

  • Statements — finalised statements with status (Pending, Processed, Paid)
  • Invoices — invoices sent and received, with outstanding and paid totals
  • Purchase Orders — POs linked to freelancer work, with approval and fulfilment status
  • Recoupment — outstanding advance and cost balances per artist, automatically deducted from statement totals

If you have issued advances or logged recoupable costs against an artist, these are deducted automatically when a statement is generated. See Recoupment for the full workflow.

Invoice & payment history

Every invoice and statement created in RosterRoyalties is permanently stored and filterable. There is no automatic archiving or deletion. The Invoices page shows all invoices across three tabs:

  • Drafts — created but not yet sent
  • Sent — sent to recipients
  • Received — submitted to you by artists or freelancers

Each invoice shows its status (draft, sent, paid, overdue, or amendment_required), the amount and currency, and the creation date. The Statements page provides equivalent filtering by artist and status.

There is no separate transaction ledger screen. Financial history is accessed from the Invoices and Statements pages using their built-in filters.

Payment remittance

The Payment Remittance tool generates a formatted remittance advice PDF for any payment you make to an artist or freelancer. Generating one does not automatically update the status of any statement or invoice.

  1. Go to Accounting → Payment Remittance in the sidebar.
  2. Fill in sender details — name, email, bank name, account number, sort code/IBAN/SWIFT as applicable.
  3. Enter the recipient name, debit amount, and currency.
  4. Select the payment type, set the date, and add a reference.
  5. For foreign exchange payments, enable the FX toggle and enter the exchange rate and converted amount.
  6. Optionally add a status, expected arrival date, transaction ID, and fee.
  7. Click Generate PDF to download.
Paste raw text from a bank confirmation or payment email into the form and RosterRoyalties will attempt to pre-fill the relevant fields automatically.

Remittance fields & payment types

Supported payment types: International Payment, Domestic Transfer, Faster Payment, SWIFT, SEPA, ACH, Wire Transfer.

Payment statuses: Completed, Processing, In Transit, Pending, Cancelled, Refunded.

The remittance PDF uses your label branding if configured. There is no in-app history of previously generated documents — save the PDF at time of generation.

Activity log

RosterRoyalties records key actions so you can trace how records reached their current state — useful when multiple team members share an account. Activity is surfaced per-record throughout the platform (not on a centralised screen). The following events are recorded:

  • Statement status changes (Pending → Processed → Paid)
  • Invoice status changes and payment recording
  • Contract signing events
  • CSV uploads — when and by which account
  • Artist invitations sent

Minor read-only interactions such as filtering and viewing are not logged. For a detailed account activity report, contact team@rosterroyalties.com.

Invoice TrackingUsers & Permissions