Invoicing
RosterRoyalties' invoicing module lets you create, send, and track invoices for artists and collaborators. Invoices can be sent by email, downloaded as PDF, and stored against a contract or split sheet. Artists with portal access can view their invoices and submit invoice requests directly from their portal.
Overview
Invoices are created in Host Tools → Invoices. Each invoice is linked to an artist, has one or more line items, and moves through a lifecycle from Draft to Paid. RosterRoyalties generates a branded PDF for every invoice and can send it directly to the recipient by email.
Who creates invoices
Hosts (label/admin users) can create invoices from the Invoices section in Host Tools. The invoice is then sent to the artist by email or made available in the artist portal.
Artists with portal access can submit invoice requests directly from their portal. The Host receives a notification and reviews the request before approving. If the amount or details need changing, the Host can request an amendment and return it to the artist.
Purchase orders
Purchase Orders (POs) are work agreements issued before an invoice is raised — for example, when commissioning a recording session or booking a mix engineer. Raise a PO first, get it approved, then convert it to an invoice. See the Purchase Orders guide for the full workflow.
Invoice lifecycle
Every invoice in RosterRoyalties moves through these statuses:
- Draft — created but not yet sent; can still be edited.
- Submitted — artist has submitted an invoice request via their portal.
- Approved — Host has reviewed and approved the invoice.
- Amendment Requested — Host has returned it to the artist for changes.
- Paid — payment recorded; invoice is closed.
When you mark an invoice as Paid, the artist receives an email confirmation if their portal notifications are enabled.
Contracts & signing
The Contracts & Signing page handles split sheet creation and contract document storage. Split sheets can be created and signed in-app — all parties sign directly in their browser with no third-party tool required. Other contract documents can be uploaded as PDFs and signed in-app. DocuSign integration is planned but not yet active.