Fast Approval Workflow
The Fast Approval Workflow is a bulk processing tool that lets you review, configure, and approve multiple royalty statements in one go — instead of opening each statement individually.
Location: Royalty Statements → Fast Approval button. The button appears automatically after a bulk CSV upload, and also persists as a permanent button if statements were previously uploaded and are still pending.
What it does
Rather than reviewing and approving statements one at a time, Fast Approval gives you a single screen where you set global financial parameters, see live calculations for every pending statement, and approve your entire batch in one action.
ℹ Upload your CSV first
Fast Approval works on statements that have been generated from a CSV upload. Complete the Bulk Import step before using this workflow.→ Recoupable deductions appear automatically
If you have linked any Purchase Orders to recoupables for an artist, those deductions are already factored into the net-to-artist figure shown in the preview table — no separate step required. The approved statement will show each recoupable as an itemised line so the artist can see exactly what was deducted and why.Step 1 — Set global parameters
Apply a single Artist Split % and Label Deduction % across all selected statements. These values are applied uniformly to every statement you approve in this batch.
- Artist Split % — the percentage of the gross amount that flows through to the artist after deductions
- Label Deduction % — a top-line deduction applied before the split is calculated, representing any label overhead or distribution fee
→ Per-artist splits still apply
If individual splits are already configured per artist under Royalty Management — Splits, the global parameters here will override them for this batch only. The saved per-artist splits are not modified.Step 2 — Review per-statement financials
Each statement row shows a live calculation that updates as you adjust the global settings:
- Gross — the raw amount from the CSV before any deductions
- Visible — what the artist will see after the label deduction percentage is applied
- Net to artist — the final payout after the split percentage and any recoupable costs have been deducted
All three figures update in real time as you change the global parameters, so you can confirm the numbers look correct before committing.
Step 3 — Select & approve
Choose which statements to approve — select all or pick individually. When you click the approve button, only the selected statements are processed.
- Statements you select are approved and locked immediately
- Statements you skip remain in Pending and appear in the standard statement list for manual review at any time
⚠ Approvals are final
Once approved, a statement is locked with a receipt snapshot of the split %, deduction %, gross, and net payable at that exact moment. These figures will not change even if account data is updated later.Step 4 — Notify artists (optional)
Two notification options are available after approval:
- Notify artists on approval — toggle the Notify artists on approval checkbox before clicking approve. Each artist receives an in-app notification as soon as their statement is approved.
- Notify All Approved Artists — a separate bulk email notification button available after approval, which sends an email to all artists whose statements were approved in this session.
Both options are independent — you can use either, both, or neither depending on your workflow.
Key behaviours
- Approved statements are locked with a receipt snapshot (split %, deduction %, gross, net payable) at the time of approval — they will not change if account data is updated later.
- Statements skipped in Fast Approval stay pending and appear in the standard statement list for manual review.
- The workflow is non-destructive — nothing is approved until you explicitly click the approve button.