Introduction
Welcome to the RosterRoyalties documentation. This is your complete reference for understanding, setting up, and getting the most out of the platform.
What is RosterRoyalties?
RosterRoyalties is a music royalty accounting platform built for labels, publishers, distributors, and managers. It replaces spreadsheets with automated royalty calculations, branded PDF statements, and self-service artist portals — so you can pay artists accurately without the manual overhead.
No more spreadsheets
Upload a CSV, set split percentages, and generate statements automatically. The platform handles the maths.
Artists help themselves
Every artist gets their own portal to view statements, check balances, and raise invoices — no chasing required.
Your brand, not ours
White-label everything: custom domain, logo, colors, and email sender. Artists see your label, not RosterRoyalties.
Flat pricing, no surprises
No per-statement fees. No per-artist charges on most plans. One monthly price for unlimited statements.
The platform uses a multi-account model where a single business (the Host) manages multiple artist accounts, each with their own statements, invoices, split percentages, and recoupment balances. Artists get a self-service portal to view their earnings and download their statements without needing to contact you.
→ Free trial
Every plan includes a full-feature 7-day free trial. A credit card is required — cancel at any time. Sign up at app.rosterroyalties.com.User types
RosterRoyalties has four user-facing roles, each with a tailored experience:
| Role | Who it's for | What they can do |
|---|---|---|
| Host | Labels, publishers, distributors | Upload CSV data, create statements, manage artists and labels, configure splits, handle billing |
| Artist | Signed artists, writers, producers | View statements, check recoupment balance, download PDFs, submit invoices, sign split sheets |
| Manager | Artist managers | View statements and earnings across their entire managed roster |
| Freelancer | Session musicians, contractors | Receive and sign Purchase Orders, submit invoices, complete W-9/tax forms |
Key concepts
- Statement — A royalty report for a single artist covering a specific period (e.g. Q1 2024). Contains a full line-item breakdown by song, platform, territory, and income type (mechanical, performance, sync, streaming units). Statuses move through
pending→processed→paid. - Account — An artist profile within your label. One Host can manage many accounts. Statements and invoices are always assigned to a specific account.
- Label — A branded entity within RosterRoyalties. Hosts can create multiple labels, each with its own logo, colors, and roster. Useful for distributors or management companies running several imprints.
- Split — A per-track royalty percentage that defines how much of gross income an artist receives from a given song. Splits can be set individually or bulk-uploaded via CSV.
- Recoupment — Costs advanced to an artist (recording, marketing, etc.) that are recovered from future royalties. RosterRoyalties tracks the running balance and applies a configurable reduction percentage when calculating net payments.
- Purchase Order (PO) — A work agreement issued to a freelancer before work begins. It documents the scope, rate, and payment terms. Freelancers sign POs to confirm the engagement.
- Split Sheet — A document capturing co-writer or co-producer percentage splits on a song. Created from the Contracts page and signed by uploading a countersigned PDF (DocuSign e-signing is not yet active).
Plans
RosterRoyalties has two plans:
| Plan | Price | Key inclusions |
|---|---|---|
| Professional | $49 / mo | For Hosts — CSV upload, statements, splits, recoupment, invoicing, contracts, custom branding, team members |
| Roster Artist Add-On | $8.99 / mo | For artists — unlimited invoicing, split sheet signing, full portal access |
Next steps
- Quick Start — Get your first statement out in minutes.
- Account Setup — Configure your label, branding, and team.
- CSV Upload — Import royalty data from any DSP.
- Royalty Management — Understand splits, recoupment, and statement types.
- For Labels & Publishers — Full walkthrough for Hosts managing a roster.
- For Artists — How artists use their portal to view statements and raise invoices.